1. Faire une proposition de rendez-vous
The first step in setting up an appointment is to propose a date and time. Here are some useful sentences for this situation:
“Would you be available to meet on Thursday at 4:30?”
“Could we schedule an appointment for Monday at 8 o’clock?”
“Are you free on the 4th of september at noon?”
Listen & Repeat
2. Accepter ou refuser une proposition
When someone offers you a date and time, you should either accept or offer another option if you are not available.
To accept
- « That works for me. »
- « Yes, I am available at that time. »
- “Perfect, I’ll see you then.”
To refuse and propose an alternative
« I’m sorry, I’m not available at that time. Could we reschedule for Friday at 3? »
« Unfortunately, I have another appointment scheduled at that time. How about Thursday afternoon? »
“I won’t be able to make it then. Do any other time slots work for you?”
Listen & Repeat
3. Set Appointment Details
Once the date and time are confirmed, it is important to finalize details, such as the location and format of the meeting (online or in person).
Ask for details
« Where should we meet? Could you send me the address? »
“Would you prefer an online or in-person meeting?”
“Would you like me to send a calendar invite?”
Confirm details
“We will meet at my office on Monday at 8.”
“Let’s meet at the coffee shop on Main Street. I’ll be there at 1:30.”
“I’ll send you the Zoom link for our meeting.”
Listen & Repeat
4. Confirmer et Terminer la Conversation
After you have settled all the details, it is always good to reconfirm the appointment and end the conversation in a polite manner:
- « So, we’re meeting on Wednesday at noon, at your office, right? »
- « Just to confirm, we’re meeting online on the 18th of November at 4. »
- « Great, see you on Monday! »
- « Perfect! I look forward to seeing you then. »
Listen & Repeat
Conclusion
Setting up an appointment in English may seem difficult at first, but with practice and mastering key phrases, you will quickly gain confidence. Remember to clarify details and always confirm to avoid any misunderstandings. By applying these tips, you will be able to set up appointments smoothly and professionally, even in English.
At English In Context , we know that regular practice is the key to improving your English in real-life situations. If you’re looking to strengthen your professional communication skills, don’t hesitate to contact us to find out more about our tailor-made courses!
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